The dissemination of information is an essential element of academic research, but when parties discuss the possibility of cooperation, it is often necessary to protect the exchange of information so that it is confidential and not misappropriated. As soon as the information has been made public (for example. B in conversations, seminars, posters, presentations, publications or by e-mail), they are no longer considered confidential unless they are disclosed under a duty of trust. A confidentiality agreement (sometimes called a „confidentiality agreement”) is a legal contract in which the signatory agrees not to disclose the information covered by the agreement. Scientific research often uses confidentiality agreements between researchers and members of their research team (for example. B translators, transcribers, students) who, as part of their role in a research project, can obtain confidential and/or sensitive information. In other cases, a sponsor or third party may ask a Stanford person to sign such an agreement as part of an ongoing or proposed activity of mutual interest. B as a clinical trial or potential collaborative research project. In these cases, the NDA is located between the sponsor or the third party and the individual.
The researcher cannot sign on behalf of Stanford University and must sign as an individual. Since sponsoring or third-party NDAs often contain terms contrary to Stanford`s research policy, individual researchers who wish to sign on their own behalf should contact the Dean of Research Office, Office of Sponsored Research, Industrial Contracts Office or Research Management Group to advise on this issue. In some cases, privacy requests are incorporated into the content of different types of institutional agreements between the university and the sponsor or third parties. For example, institutional agreements include purchases or loans of equipment or software, technology licenses, data exchange agreements and hardware transfer agreements. A Stanford office, usually the Sponsored Research Office or the Industrial Contracts Office, will participate in these institutional agreements and negotiate conditions consistent with academic policy.